Security is of paramount importance when it comes to documents. Data breaches can be costly and reputations of companies could be damaged by leaks that compromise sensitive information of employees or customers. Utilizing secure document storage options to keep your records secure, accessible, and organized helps safeguard your organisation against cyber attacks and other risks.
Document storage solutions are secure online and secure from hackers. This safeguards the confidentiality of your documents, even when they’re being accessed via devices that are not in your control, such as those owned by colleagues or third parties.
Many document storage solutions offer several collaborative tools to enable users to easily read and comment on documents. You may also find a solution that integrates with your existing systems to limit the number of applications you are using. This can reduce the risk of a security breach by ensuring that users have access to a single platform for collaboration and document sharing.
You should also consider an option that includes multi-factor authentication. This feature is particularly important for employees working remotely. They may be required to verify their identity by text message, phone call or through an app before they can view your files.
Redtail Imaging, for instance, is a storage solution for documents designed for RIAs that integrates a content management system with secure cloud storage and collaboration capabilities. It offers bank-level security and is configured to meet industry standards such as FINRA and CFPB regulations.